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EEO/AAP Compliance Manager

  • Seaport Blvd., Boston, Massachusetts, United States
  • Full Time

About the Job

The EEO/AAP Compliance Manager sits within the People team and works to ensure compliance with federal and state Affirmative Action Programs (AAP), Equal Employment Opportunity (EEO) and Office of Federal Contract Compliance Programs (OFCCP) requirements. This role evaluates FMI’s compliance obligations with respect to its people programs, including but not limited to the administration of FMI’s EEO-1 and VETS-4212 reporting, state disclosure requirements, I-9 compliance, mandatory trainings, and contractual disclosure requirements. This position uses a variety of people-related data to drive audits of internal People processes and documentation to identify and implement compliance solutions that improve processes, reduce risk, and leverage industry best practices.

Key Responsibilities

EEO/AAP Compliance

  • Refine and monitor the Company’s EEO policy and Affirmative Action Plans, as well as internal and external communication techniques to make sure all applicable rules and regulations under such policy and plans are met.
  • Develop reporting systems to measure the effectiveness of each of the Company’s AAP plans; determine the degree to which the Company’s goals have been achieved; and indicate any need for additional action. In collaboration with key People Team contacts, FMI Legal, and external AAP consultants, coordinate quarterly AAP data reporting.
  • Evaluate EEO progress at the Company and suggest alternative approaches where necessary, including establishing goals that are reasonable, attainable, and consistent with the Company’s affirmative action commitment.
  • Collate and communicate AAP analytics results with stakeholders, translating statistical and technical information into clear and concise action items.
  • Design and implement audit and reporting systems to permit regular monitoring of EEO progress to provide FMI Legal, People Leadership Team, and Executive Team with relevant data. Help the company identify gaps and design solutions to challenges that may arise under the Affirmative Action Plan.
  • Coordinate the development of new AAP Plans for new locations as needed.
  • Ensure all required compliance reports are completed timely, and that all records are maintained in accordance with regulations and applicable record retention guidelines.
  • Partner with DE&I to ensure outreach efforts are measured and analyzed.
  • Provide assistance and recommendations to Talent Acquisition to ensure compliant applicant flow tracking; perform audits of applicant flow data and other AAP data.
  • In partnership with People Strategy Leaders, review the qualifications of employees who are promoted or transferred to ensure that women and minorities are given full opportunity with respect to such employment actions and to ensure non-discrimination in these areas.
  • Keep the Company informed of the latest developments in the EEO area.

Auditing and Reporting

  • In partnership with Legal and cross-functional teams (including Talent Acquisition, People Strategy Leaders, People Relations, and Total Rewards), conduct internal audits to identify areas of concerns relating to AAP/EEO compliance and recommend corrective actions.
  • Monitor reporting schedules to ensure critical reports with state and federal government agencies are completed and filed on time.
  • Provide high level support during OFCCP compliance reviews, including as an audit lead.
  • Audit compliance with EEO laws and internal policies through formal and informal audit processes, under the supervision of Legal. Compile findings, as needed for reporting to the FMI Compliance Committee.
  • Ensure the completion of annual EEO-1 and VETS 4212 reporting and employment law posting relating to Affirmative Action Programs for all FMI sites in compliance with federal regulations.
  • Establish processes and controls for government agency audits, including response preparation and ongoing compliance reviews.
  • Ensure appropriate documentation, interpretation, and communication to leaders regarding the implementation of various compliance plans.
  • Audit employment-related policies to identify gaps, inconsistencies, errors or incomplete information, and unsigned/missing documents.
  • Keep up to date on industry trends and regulations in coordination with the Legal team and make recommendations as needed in order to maintain compliance.
  • Monitor the effectiveness of audit controls designed to meet regulatory obligations, owning remediation plans, as required.
  • Maintain strict confidentiality of data and information relating to auditing and reporting.\
  • Maintain all records subject to compliance auditing in an organized and accessible format.
  • Assist Legal/Compliance with responses to government agency inquires, compliance reviews and audits, as well as internal/external requests for EEO reporting.
  • Communicate successes and recommend strategies for improvement in areas of concern.

Other Duties

  • Partner with FMI Diversity, Equity & Inclusion on action-oriented plans.
  • Together with Legal, serve as a liaison between the Company and various federal, state, and local regulatory agencies in the affirmative action space.
  • Assist with data collection and reporting, working with other teams, including People Analytics.
  • Ensure EEO posters and policies are updated and posted as required.
  • Other related duties and projects as assigned.

Qualifications

Basic Qualifications

  • Bachelor’s degree
  • 8+ years of progressively responsible compliance, legal, and/or human resources experience
  • 5+ years of experience with EEO/Affirmative Action Plan oversight for a federal contractor operating in multiple jurisdictions

Preferred Qualifications

  • Experience with using goals, objectives, and metrics to increase representation of diverse talent
  • Experience working with and positively influencing internal and external auditors and stakeholders
  • Demonstrated competency in standard concepts, practices, and procedures of affirmative action and compliance, including strong understanding of AAP and EEO regulations, including those enforced by the US Office of Federal Contract Compliance Programs (OFCCP), the federal Department of Labor (DOL) and the Equal Employment Opportunity Commission (EEOC)
  • Demonstrated ability to analyze data to identify trends, and to influence decision making
  • Demonstrated ability to think critically and strategically to solve problems with practical solutions
  • Knowledge of applicant tracking systems and strong information systems experience, with the ability to gather and analyze large and complex data requirements
  • Strong written and verbal communication skills; experience collaborating on project teams, managing relationships with clients, and presenting to audiences
  • Exceptional organizational and time management skills with the ability to prioritize, coordinate and satisfy numerous competing demands
  • Understanding of HIPAA and importance of privacy of patient data
  • Commitment to FMI values: patients, innovation, collaboration, and passion

 

About Foundation Medicine

Foundation Medicine, Inc. (FMI) began with an idea—to simplify the complex nature of cancer genomics, bringing cutting-edge science and technology to everyday cancer care. Our approach generates insights that help doctors match patients to more treatment options and helps accelerate the development of new therapies. Foundation Medicine is the culmination of talented people coming together to realize an important vision, and the work we do every day impacts real lives.

Confidence, or the belief that we need to check every box before applying for a job, can sometimes hold us back from going after a role that inspires us. At Foundation Medicine there's no such thing as the 'perfect' applicant, and our company is a place where every employee can make an impact and continue to grow whatever background they may have or path they may have taken. So, as long as you meet the basic qualifications for a role, please apply if you see a position that would make you excited to come into Foundation Medicine every day and help us transform cancer care.

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Foundation Medicine is proud to be an Equal Opportunity and Affirmative Action employer and considers all qualified applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity, ancestry, age, or national origin. Further, qualified applicants will not be discriminated against on the basis of disability or protected veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also FMI’s EEO Statement and EEO is the Law and Supplement. If you have a disability or special need that requires accommodation, please let us know by completing this form.  (EOE/AAP Employer)

To all recruitment agencies: Foundation Medicine does not accept agency resumes. Please do not forward resumes to our jobs alias, Foundation Medicine employees or any other organization location. Foundation Medicine is not responsible for any fees related to unsolicited resumes.