Person, Text, Face

Immigration & HR Specialist

  • Seaport Blvd., Boston, Massachusetts, United States
  • Full Time

About the Job

The Immigration and HR Specialist is primarily responsible for ensuring that FMI complies with U.S. immigration and related regulations in connection with its foreign national (FN) candidates and employees. The Immigration and HR Project Specialist partners and works closely with People Team members to accomplish FMI’s business goals. This position also partners with internal managers and team members from other internal FMI teams (including Talent Acquisition and Employment Law) as well as outside Immigration counsel. This role assists with compliance reporting, process improvement initiatives and people operations day-to-day support.


Key Responsibilities

  • Manage all aspects of FMI’s U.S. immigration program and serving as the central internal “Point of Contact” for U.S. immigration issues.
  • Assist FN candidates and employees in connection with U.S. immigration requirements.
  • Serve as a central point of contact for all immigration questions and for providing thoughtful and consistent responses based on established FMI policies.
  • Collaborate with internal managers and stakeholders within the People Team, Talent Acquisition, management, and Employment Law to clarify issues and achieve consensus before raising or escalating issues to outside Immigration counsel.
  • Develop policies, processes, and procedures for the U.S. immigration program and disseminate information about those policies and processes throughout the FMI community.
  • Develop processes to track status of work visas, work authorizations, and permanent residency applications.
  • Advise People Team, managers, and employees as needed on immigration requirements, processes, and updates.
  • Manage internal recruitment in connection with Labor Certification/PERM matters and assisting in the review of all resumes received in connection with such cases.
  • Create and maintain an internal portal with visa/work authorization information for employees.
  • Serve as a “subject matter expert” on U.S. immigration, I-9, and E-verify requirements.
  • Maintaining I-9 Compliance upon work authorization changes and providing updates on the HRIS.
  • Seeking continuous improvement and finding ways to streamline processes and improve the experience for FN candidates and employees.
  • Assistance with various projects within the People Team including, but not limited to compliance reporting, process improvement, and processing people operations transactions.
  • Other duties as assigned.


Basic Qualifications

  • Bachelor’s degree in Human Resources, Business, Social Sciences, or a closely related field
  • 5+ years of experience running an in-house U.S. immigration program
  • Thorough understanding and working practice of all immigration laws, procedures and deadlines, particularly those related to H-1b, J-1, OPT, PERM, TN, and I-9 compliance
  • Proficient with Microsoft Office (Excel, Word, PowerPoint) and willingness to be trained on immigration databases and related technology

Preferred Qualifications

  • Experience in life sciences industry, working with an international, multi-cultural workforce
  • Experience in Human Resources and/or within a Legal department
  • Experience working with data and reporting
  • Ability to interpret immigration laws and advise on visa availability and visa portfolios
  • Project management skills
  • Ability to multi-task and work independently
  • Excellent interpersonal and client service skills
  • Excellent verbal and written communication skills
  • Strong organizational skills and high attention to detail
  • Excellent problem-solving skills, as well as strong advising, conflict resolution, and consensus-building skills
  • Understanding of HIPAA and importance of privacy of patient data
  • Commitment to reflect FMI’s values: Patients, Passion, Collaboration, Innovation



Please be aware that Foundation Medicine mandates COVID-19 vaccination of all employees regardless of work location. Accommodations may be made in accordance with applicable law.


About Foundation Medicine

Foundation Medicine, Inc. (FMI) began with an idea—to simplify the complex nature of cancer genomics, bringing cutting-edge science and technology to everyday cancer care. Our approach generates insights that help doctors match patients to more treatment options and helps accelerate the development of new therapies. Foundation Medicine is the culmination of talented people coming together to realize an important vision, and the work we do every day impacts real lives.

Confidence, or the belief that we need to check every box before applying for a job, can sometimes hold us back from going after a role that inspires us. At Foundation Medicine there's no such thing as the 'perfect' applicant, and our company is a place where every employee can make an impact and continue to grow whatever background they may have or path they may have taken. So, as long as you meet the basic qualifications for a role, please apply if you see a position that would make you excited to come into Foundation Medicine every day and help us transform cancer care.

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Foundation Medicine is proud to be an Equal Opportunity and Affirmative Action employer and considers all qualified applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity, ancestry, age, or national origin. Further, qualified applicants will not be discriminated against on the basis of disability or protected veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also FMI’s EEO Statement and EEO is the Law and Supplement. If you have a disability or special need that requires accommodation, please let us know by completing this form.  (EOE/AAP Employer)

To all recruitment agencies: Foundation Medicine does not accept agency resumes. Please do not forward resumes to our jobs alias, Foundation Medicine employees or any other organization location. Foundation Medicine is not responsible for any fees related to unsolicited resumes.