Person, Text, Poster, Advertisement, Flyer, Paper, Brochure, Word, People

Project Coordinator

  • Cambridge, Massachusetts, United States
  • Full Time

About the Job

The Project Coordinator (PC) is responsible for project support activities of varying complexity including planning, coordination, drafting and circulating project reports, and general project service duties. The PC assists with a broad range of assigned program tasks, the specifics of which are tailored to the project being undertaken. The incumbent in this position works on initiatives in close collaboration with FMI Program and Project Managers, project team members, and potentially with third party vendors to create a project timeline, set goals and determine what elements are needed to complete the project and then provides updates on the project initiatives to stakeholders. 

Key Responsibilities

• Coordination

·   Coordinate planning initiatives, including setting up of meetings, distribution and archiving of documents, and organizing of program and project information.

·   Document meeting discussions and decisions into meeting minutes.

·   Distribute, file and archive meeting minutes.

·   Follow up on post-meeting action items as designated during project meetings.

·   Produce dashboards and reports on a weekly, monthly, and annual basis.

·   Create and draft documents including presentations, memos, and spreadsheets.

·   Maintain knowledge of departmental project status and present on this information.

·   Conduct reviews of projects for action items and recommend solutions.

·   Elevate risks found across multiple programs to management teams and/or functional managers, as appropriate.

·   Provide project and portfolio management tool support.

·   Prioritize and manage multiple deliverables and special projects.

·   Manage short term duration projects as assigned.

·   Provide general assistance to the program and project team(s) as needed.

• Communications

·   Distribute communications related to program and project plan activities.

·   Schedule meetings for program and project plan activities.

·   Organize program and project information.

·   Assimilate meeting minutes into future agenda, circulate action plans and subsequent action steps.

·   Compile and publish weekly project status reports for leadership and project sponsors, project teams and other key project stakeholders.

·   Maintain point-of-contact availability for meetings on department projects and programs, and present to stakeholders on project status.

·   Collaborate and problem solve cross-functionally.

•  Other duties assigned.

Qualifications

Basic Qualifications

• High School Diploma or General Education Degree

• 5+ years in a role involving complex project coordination

Preferred Qualifications

• Bachelor’s Degree

• Certified Associate in Project Management

• Demonstrated experience with project and portfolio management software

• Working knowledge of the following regulations: FDA, ISO, CLIA and CAP

• Experience using project management tools

• Strong foundational project management skills and principles, including scope, schedule, resource and risk management

• Demonstrated success in projects involving detail, multiple tasks, and short-notice deadlines with daily re-prioritization of work

• Excellent verbal and written communication skills

• Ability to juggle competing priorities

• Capability of working independently under fast-paced and changing conditions

• Demonstrated ability to function independently with deadline and resource constraints

• Demonstrated experience with and working knowledge of office support software, including the full Microsoft Office Suite

• Understanding of HIPAA and importance of patient data privacy

Equal Opportunity and Affirmative Action Plan Employer

Foundation Medicine is proud to be an Equal Opportunity and Affirmative Action employer and considers all qualified applicants for employment without regard to race, color, religion, sex, gender, sexual orientation, gender identity, ancestry, age, or national origin. Further, qualified applicants will not be discriminated against on the basis of disability or protected veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. See also FMI’s EEO Statement and EEO is the Law and Supplement . If you have a disability or special need that requires accommodation, please let us know by completing this form . (EOE/AAP Employer)

Apply Now

Internal applicants, please use your FMI email address.

Please let me know about more jobs like this

Not You?

Thank you

Recommended Jobs

Sr Software Development Engineer in Test

Engineering 100275 Boston Massachusetts United States Boston, Massachusetts, United States Engineering
ABOUT THE JOB: The Sr. Software Engineer in Test operates on the Automation Architect Team to bridge gaps in automation, functional and to help augment existing automation frameworks.  This position is responsible for testing software and ensurin...

Sr Mgr, Field Operations

Strategic Insights, Analytics and Enablement 100139 Cambridge Massachusetts United States Cambridge, Massachusetts, United States Strategic Insights, Analytics and Enablement
About the Job The Senior Manager, Field Operations plays an important role in ensuring that our field teams have the tools, resources, and technology they need to successfully execute their roles and ultimately help FMI achieve its mission of tra...

Data Steward

Client Services 100262 Cambridge Massachusetts United States Cambridge, Massachusetts, United States Client Services
About the Job The Data Steward is responsible for coordinating the quality, security, and maintenance of account and patient demographic data. This role defines data elements and establishes policies and procedures related to the collection and a...

Scientist, Clinical Development

Clinical Dev/Ops and Decision Science 100271 United States United States Clinical Dev/Ops and Decision Science
About the Job The Scientist, Clinical Development is a translational scientist leading key scientific studies, from concept through to publication, focused on the growing portfolio of products within the FMI Liquid Franchise including genotyping ...

Job Alerts

Not You?

Thank you

Person, Apparel, Clothing, Man, Bag
Person, Building, Factory, Clothing, Apparel, Manufacturing, Lab