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Project Coordinator, International Operations

  • Penzberg, Bavaria DE, Germany, 82377
  • Full Time

About Foundation Medicine

Foundation Medicine, Inc. (FMI) began with an idea—to simplify the complex nature of cancer genomics, bringing cutting-edge science and technology to everyday cancer care. Our approach generates insights that help doctors match patients to more treatment options and helps accelerate the development of new therapies. Foundation Medicine is the culmination of talented people coming together to realize an important vision, and the work we do every day impacts real lives. Foundation Medicine is headquartered in the heart of Cambridge, MA, USA. Since October 2017, FMI Germany GmbH in Penzberg has been actively supporting this mission.

OUR TEAM

This position will expand and strengthen the FMI Germany team in Penzberg, which currently consists of approx. 50 employees from various functions. Our mission is the preparation, sequencing and analysis of tissue and blood samples from cancer patients to produce a report that supports the personalized treatment of the patient. The start-up mentality and a high degree of team spirit distinguish us from other companies in the field, which is reflected in fast decision making, mutual support and a high degree of trust. For over three years now we have been making a real contribution to the lives of many patients worldwide. In order to continue to do this successfully, to increase our international footprint and to further drive the strategic development of Foundation Medicine in Europe and beyond, we are seeking to add a Project Coordinator to our rapidly growing team in Penzberg, Germany.

About the Job

The Project Coordinator (PC) is responsible for project support activities of varying complexity including planning, coordination, drafting and circulating project reports, and general project service duties. The PC assists with a broad range of assigned program tasks, the specifics of which are tailored to the project being undertaken. The PC works on initiatives in close collaboration with FMI Program and Project Managers, project team members, and with third party vendors. The PC supports project manager(s) in setting up international collaborations and related communication and strengthens relationships with international stakeholders by improving the customer experience in providing high quality service. In addition, the PC will manage short term duration projects as assigned in a self-reliant way, collecting and building knowledge around it and monitor key metrics as related to the project.

Key Responsibilities

• Coordination

·   Coordinate planning initiatives, including setting up of meetings, distribution and archiving of documents, and organizing of program and project information.

·   Follow up on post-meeting action items with respective stakeholders as designated during project meetings.

·   Create and draft documents including presentations, memos, and spreadsheets.

• Communications

·   Clear communication between multi-functional teams.

·   Collaborate and problem solve cross-functionally.

·   Distribute communications related to program and project plan activities.

·   Draft meeting minutes including action items, assimilate meeting minutes into future agenda, circulate action plans and subsequent action steps.

·   Create communications around topics in question by doing literature-search, summarizing and providing references.

•  Additional Responsibilities

·       Clear communication between multi-functional, multi-national as well as multi-organizational teams.

·       Manage short term duration projects as assigned in a self-reliant way.

·       Position might require ability to travel internationally (up to 10%).

·       Report to Project Manager, International Operations and partner closely with the Foundation Medicine Team in Penzberg and Cambridge on the responsibilities described above.

·       Other duties as assigned

Qualifications

Basic Qualifications

• Bachelor’s or Master’s Degree (or equivalent qualification) in a Life Science or related subject (general management, project management)

• 2+ years in a role involving project coordination and/or administrative tasks

• Must be fluent in German and English

Preferred Qualifications

• 1-2 years experience working in a (regulated) medical environment

• Excellent verbal and written communication skills in German and English and works well in team environment

• Capability of working independently under fast-paced and changing conditions

• Demonstrated experience with and working knowledge of office support software, including the full Microsoft Office Suite (i.e. Excel, Word, Power Point, Visio, Outlook, etc.)

• Demonstrated success in projects involving detail, multiple tasks, and manage shifting priorities

• Strong project management skills and principles, including scope, schedule, resource and risk management (administrative role)

• Awareness / Interest to build knowledge in occupational health practices (IATA, WHO, BAUA) and logistic processes

• Solution-oriented

• Motivated, organized and strong attention to detail

• Ability to juggle competing priorities

• Proactive mindset

• Strong interest to develop into new areas of expertise

• Understanding of HIPAA and importance of patient data privacy

• Commitment to reflecting FMI’s values: passion, patients, innovation and collaboration

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Internal applicants, please use your FMI email address.

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Foundation Medicines European subsidiary is located within the Roche Campus in Penzberg, Germany, just a couple of miles south of Munich. Roche Penzberg is one of Europe’s largest biotechnology centers, employing around 6,200 people from over 50 nations.

In addition to laboratory operations, the site functions as hub for internal collaborations and partnerships. The central location in Europe and within the Penzberg campus allow for a strong synergy between Foundation Medicine, various national and international partners and Roche. 

Building, Neighborhood, Urban, Nature, Outdoors, Landscape, Scenery, Aerial View, Campus, Power Plant
Apparel, Clothing, Person, Coat, Lab Coat, Lab, Screen, Electronics, Monitor, LCD Screen

The Foundation Medicine team in Penzberg consists of several groups, such as Laboratory Operations, Client Services & Accessioning, Computational Biology, Quality Assurance, Automation Engineering, Project management, Finance and IT. Many of the Roche amenities on campus can also be used by Foundation Medicine employees, such as the gym, canteen, and bus services.

Learn more about our German location from our Project Manager, Barbara.