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Specialist, Contracts

Full Time | Boston | Massachusetts | United States

About The Job

The Specialist, Contracts is responsible for independently reviewing, drafting, and negotiating standard FMI agreements; processing contract reviews and approvals using FMI’s contract management system; implementing process enhancements; and managing legal projects.

Key Responsibilities:

  • Independent review, drafting, and negotiation of a variety of standard FMI agreements in connection with FMI’s day-to-day activities including, but not limited to, vendor agreements, academic research agreements, service agreements, consulting agreements, addenda/amendments, confidentiality agreements, and statements of work.
  • Serve as primary contact for internal partners during the contract negotiation phase.
  • Input, manage, and track the contract process from initial contract request through execution and storage using FMI’s contract management system.
  • Provide status updates on contract negotiations.
  • Manage the receipt and tracking of documents required for compliance with government contracts.
  • Prepare and populate agreements using FMI standard templates.
  • Assist with updating and maintaining standard contract templates customary to FMI’s day-to-day activities.
  • Develop and enhance contract processes, including receipt of requests, review, authorization, signatures, and related workflows.
  • Assist with reporting on contracts metrics, expiration/renewal, and other reporting requests.
  • Assist with responding to mail, telephone, electronic and in-person contracting inquiries, including managing the contracts requests email inbox.
  • Assist in developing training materials for various users of the contract management system.
  • Engage members of the Legal team as needed to ensure contract compliance with applicable laws and regulations and FMI policies, procedures, and contracting standards.
  • Assist with fulfilling patient records requests.
  • Assist with document production requests in connection with litigation matters.
  • Other duties as assigned.


Basic Qualifications:

  • Bachelor’s Degree.
  • 4+ years of experience working in a contracts management or paralegal role with direct experience drafting, redlining, and negotiating various types of contracts.

Preferred Qualifications:

  • Paralegal Certificate.
  • Juris Doctor or similar post-graduate degree.
  • Prior work experience in the life sciences industry or in a law firm servicing life sciences clients.
  • Solid knowledge of life sciences industry terms in legal documents.
  • Experience with contract management software.
  • Proficiency with electronic signature and document comparison tools.
  • Proficiency in Microsoft Windows operating systems and Microsoft Office applications including Microsoft Word, PowerPoint, Excel, and Outlook.
  • Proven experience reviewing, negotiating, and drafting a variety of contractual agreements quickly and accurately.
  • Proven experience providing advice that recognizes and integrates legal risk, business objectives, and negotiation leverage.
  • Ability to identify and resolve contractual issues in partnership with a legal partner.
  • Ability to work independently, in a highly organized fashion.
  • Demonstrated history of collaborative, collegial and diverse teamwork.
  • Flexibility and a demonstrated ability to meet deadlines and handle multiple detail-oriented projects with minimal supervision in a fast-paced, high-activity environment.
  • Strong project management skills with an emphasis on organization, prioritization, and diligence in following up on outstanding matters.
  • Demonstrated experience exercising discretion and good judgment in handling confidential/proprietary information.
  • Demonstrated experience identifying and implementing improvements to contracting process.
  • Demonstrated experience working independently.
  • Demonstrated experience engaging in collaborative, collegial teamwork.
  • Demonstrated experience in meeting deadlines and handling multiple detail-oriented projects in a fast-paced environment.
  • Demonstrated experience in working effectively, efficiently, and professionally with a wide variety of internal and external parties.
  • Strong verbal and written communication skills.
  • Understanding of HIPAA and the importance of patient data privacy.
  • Commitment to FMI’s values: innovation, patients, collaboration, and passion.

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Internal applicants, please use your FMI email address.

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