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Specialist, Contracts

  • Cambridge, Massachusetts, United States
  • Full Time

About the Job

The Specialist, Contracts is responsible for independently reviewing, drafting, and negotiating standard FMI agreements; processing contract reviews and approvals using FMI’s contract management system; implementing process enhancements; and managing legal projects. 


Key Responsibilities

• Independent review, drafting, and negotiation of a variety of standard FMI agreements in connection with FMI’s day-to-day activities including, but not limited to, commercial agreements, vendor agreements, service agreements, consulting agreements, addenda/amendments, confidentiality agreements, and statements of work.

• Serve as primary contact for internal partners during the contract negotiation phase.

• Input, manage, and track the contract process from initial contract request through execution and storage using FMI’s contract management system.

• Provide status updates on contract negotiations.

• Manage the receipt and tracking of documents required for compliance with government contracts.

• Prepare and populate agreements using FMI standard templates.

• Assist with updating and maintaining standard contract templates customary to FMI’s day-to-day activities.

• Develop and enhance contract processes, including receipt of requests, review, authorization, signatures, and related workflows.

• Assist with reporting on contracts metrics, expiration/renewal, and other reporting requests.

• Assist with responding to mail, telephone, electronic and in-person contracting inquiries, including managing the contracts requests email inbox.

• Assist in developing training materials for various users of the contract management system.

• Engage members of the Legal team as needed to ensure contract compliance with applicable laws and regulations and FMI policies, procedures, and contracting standards.

• Assist with document production requests in connection with litigation matters.

• Other duties as assigned.



Basic Qualifications

• Bachelor’s Degree

• 4+ years of experience working in a contracts management or paralegal role with direct experience drafting, redlining, and negotiating various types of contracts


Preferred Qualifications

• Paralegal Certificate

• Juris Doctor or similar post-graduate degree

• Solid knowledge of life sciences industry terms in legal documents

• Proficiency with:

·   electronic signature and document comparison tools

·   Microsoft Windows operating systems and Microsoft Office applications including Microsoft Word, PowerPoint, Excel, and Outlook

• Professional work experience:

·   reviewing, negotiating, and drafting a variety of contractual agreements quickly and accurately

·   identifying and implementing improvements to contracting process

·   identifying and resolving contractual issues in partnership with a legal partner

·   working with contract management software

·   within the life sciences industry, or in a law firm servicing live sciences clients

·   exercising discretion and good judgement in the handling of confidential or proprietary information

• Proven experience providing advice that recognizes and integrates legal risk, business objectives, and negotiation leverage

• History of working effectively, efficiently, and professionally with a wide variety of internal and external parties

• Strong project management skills with an emphasis on organization, prioritization, and diligence in following up on outstanding matters

• Strong verbal and written communication skills

• Excellent organizational skills

• Demonstrated ability to work both independently and to contribute to collaborative, collegial teamwork

• Flexibility and a demonstrated ability to meet deadlines and handle multiple detail-oriented projects with minimal supervision in a fast-paced, high-activity environment

• Understanding of HIPAA and the importance of patient data privacy

• Commitment to FMI’s values: innovation, patients, collaboration, and passion

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Internal applicants, please use your FMI email address.

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